If you’re looking for a reliable fleet management system for your NGO operations, then you’ve come to the right place. We’ve compiled some of the most common questions about managing an NGO fleet in a remote or rural area, covering things like solutions to look for and best practices. Have a look.
The best software solutions for NGO fleet management in South Africa are:
You can optimise routes for last-mile deliveries in rural areas using route optimisation software. With this software, you plan routes ahead of time. You input all the stops drivers must make into the software, and it’ll suggest the best ways to go about it. If there’s poor network connectivity, drivers will still have access to the routes while offline.
The essential fleet management software features for charities are GPS location updates, fuel consumption reports, and early-warning maintenance alerts. These features will give the exact information you need for donor reporting. They’ll show where the drivers were, what they got up to, the exact amount of fuel consumed for each trip, and which vehicle components needed repairing.
The best practices for reducing fuel consumption in an NGO are:
Using route optimisation software to get the most fuel-efficient routes.
NGO sponsors want to see how your organisation spent the money they donated. This is quite a difficult task because once drivers have left the warehouse, fleet managers can’t see what they get up to throughout the day. GPS tracking gives fleet managers full visibility of their vehicles, giving them valuable information on things like location updates, mileage, and driver behaviour.
If there’s no cellular or internet coverage, the Cartrack vehicle GPS tracking system collects thousands of data points like direction, time, speed, and location and saves them offline. Once the coverage is back, all information on what was happening will appear on the fleet platform. You can check trip histories and driver behaviour as you would when there's connectivity.
To ensure the safety and well-being of drivers, NGOs must:
At Cartrack we have fuel level sensors that you can install inside your vehicle fuel tanks and on-site fuel storage units. Through this, you’ll get real-time fuel level reports so you can detect drastic drops, which are a sign of potential theft. We also have MiFleet, which monitors fuel transactions and live fuel consumption levels for vehicles on the move to detect fuel theft and fraud.
NGO drivers can use our panic buttons to call for help in emergencies. We also have dashcams with action buttons that the drivers can use to call for help. Once the driver presses the action button, it’ll record for 10 seconds before and after activation, then the footage will be sent to the fleet manager. This way, the fleet manager sees what’s happening and knows the exact type of help a driver needs.
We have predictive maintenance technology that monitors the internal components of vehicles. Through this, you can get early warnings of issues like worn-out brake pads so you can schedule vehicles for maintenance before they break down. Our fleet management platform also has a reminders feature, where you can set reminders for maintenance dates according to OEM recommendations.
Yes, for non-vehicle assets, we have the CT Tag. It’s a wireless location tracking device that doesn’t rely on GPS technology, which means it’s unaffected by low connectivity. The CT Tag is the best option for tracking non-vehicle assets that are in remote or rural areas.
Yes, we have API-friendly software, which means you can connect all your other existing systems, including your donor reporting and grant management system. This way, your administrative processes will be easier and more optimised, saving you time and improving your reports.
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